MINUTES
TOWN COUNCIL MEETING
STANDISH, MAINE
TUESDAY, DECEMBER 12, 2006 – MUNICIPAL CENTER 7:00 PM
CALL TO ORDER
The meeting was called to order by Chair Christy and Pledge of Allegiance was recited.
ROLL CALL
The roll was called by the Clerk. All Councilors were present except Councilor Biegel who was scheduled to arrive at 8:00 pm.
Presentations
Fire Department - Fire Chief, Martin Jordan explained that this was a very important night for the Town and all of its employees. He explained that the Department of Labor was here to present the community with the SHAPE award. Chief Jordan explained that the Town had asked the Department of Labor to come to Standish to give us a voluntary inspection since we had never been inspected. He noted that the process took over a year. He said that in his past experience he had never been through an inspection and he didn’t know what to expect. He noted it was a great learning process and they came here and spent many hours helping us become a safe community. In August of 2005 the town had its first inspection, the report was returned in October of 2005, in November the employees got together
to discuss the implementation of the reports findings, in December of 2006 a Safety Committee was created which meets monthly. In January of 2006 we started the mandatory training, on January 18 the Town Offices closed for this training. He noted that the total number of hours of training completed by Town employees was over 2,700 hours. He said that the Safety Committee meets monthly for any corrective action that needs to be done. In May of 2006 we were re-inspected by the Department of Labor and we passed 100 percent. He said that it took some money and a lot of training. In June of 2006 Maine Municipal Association came and inspected us and we passed that inspection. In August of 2006 we passed the one year mark and the Department of Labor decided that we were approved for the SHAPE Award. He then introduced the Director from for the Department of Labor.
Bill Peabody thanked the Council for having them there this evening. He said that this was a momentous occasion for them because it is the first time that this award has been awarded to a Fire/EMS Department. He said that it is a hazardous occupation but you can control the hazards. He said that the Standish Fire Department has gone above and beyond. He said that they are not only providing for the safety of the Town but also the safety of their employees to the best that anyone could ever expect. He went on to say that the SHAPE Award is the safety and health award for public employers. He said that he would like to think that the A is for achievement. He said that is not an award that goes because you submitted a couple pieces of paperwork this is an award where you really have to produce and show
the Department that you are serious about public safety and health and making a positive impact on your community. He said that with that he would like to present the award to the Town of Standish. He then thanked his staff, JD Warren and Steve Greeley who are here this evening.
Chief Jordan explained that in June we applied for a grant from Southern Maine Community College in conjunction with the Maine Fire Training and Education. Tonight, Walter Morris the Area Director is here to present the award and Captain Emil Braley as the recruiter for new firefighters.
Walter Morris said that earlier this year there was a meeting regarding the firefighting academy. They suggested that the Chief apply for this grant to help offset this program. The grant was submitted and they were successful, he noted that there were only six of these training grants awarded state wide. He said that he would like to present this check in the amount $3,900 for this program.
Representative Gary Moore
Gary Moore thanked the Council for the time on their agenda. He went on to say that a lot of fine things are happening in our community, a lot of very positive ventures are taking place. He explained that he was here tonight with very mixed feelings. He said that he was very happy in one sense and very sad in another. He said that he was here to say a few things about Dolly Lymburner. He went on to say many of the good things that we saw happening tonight and in the past really started a long time ago with when Dolly was elected to this Council. Not every specific thing but the tone the atmosphere in our town has become very positive with Dolly’s presence on the Council and the leadership that she brought to it. He said that he has traveled a long road with Dolly. He said that he knows her
personally and for a long time politically as well. He said that her politics used to scare him but they don’t any more and they haven’t for a long time. He said that he has always liked her and enjoyed her company and what she brings to the town. He said that the word that describes it is ‘reasonable”. He said that she always has seen all sides of an issue and she always comes down with her decision making on the reasonable side of things. He said it was his opinion that idea is shared with hundreds of people in town. He said that we miss her on this Council. He said that when she was elected the first time and from the outside looking in she did a lot of work to quiet what was then a very ruckus and negative political environment. He said that she worked hard at that. He said that she brought measured reasonableness to the Council, dignity to our town and total dedication to the many activities
that she under took for us. He said that she was totally dedicated, to him she set the standard and a very high one that he aspires to himself. He said that from time to time it has been his pleasure to consult with Dolly with a matter that affects the town. He said that they didn’t always agree on things but he always gains a valuable insight, a different approach and he appreciated that. She said that she has been a tremendous boon to our community. He said that her not being on this Council or being able to physically be present at meetings is a huge loss. He said when Dolly had to resign because of this painful illness that she suffers from it was a big blow to our community not only just for the intense seriousness with which she executed all of her duties but she also has a great sense of humor and a natural dignity that respects everybody’s opinion. She never said a harsh word about anyone, people were welcome to
come to the meetings and that was a change around here. He said that people in our town love Dolly Lymburner and respect and miss her. He said that he was talking to a couple of folks at the coffee shop and they asked what was he doing this evening and he told them what he was doing and they responded that Dolly Lymburner was the real deal. He said and that’s true. He said that Dolly couldn’t be here tonight but her son Tony Folsom is here. He said that he wanted Dolly to know that we are very grateful for the work that you have put forward for the town and the manner in which you have dispatched your duties. He said that he is happy to know that you are comfortable in knowing that your community appreciates all the work that you have done and the dignity, good humor, and positive outlook that you have brought to our wonderful town. He said that Standish is a much more enjoyable, stable and respectable place because
of Dolly. He said that he talked to Dolly yesterday and she told him how she had ran into a friend at the supermarket and that person noted that she missed Dolly. Dolly took it as a perfunctory remark. The lady said “no Dolly I really miss you, I miss you on that Council and seeing you around town.” He went on to say that there are thousands of people that miss you and we want to say thank-you tonight for the duties that you executed on our behalf and the way that you did it. He said that some time ago before the month of November he asked the Legislature to take an action on behalf. He asked the Legislature to vote on a sentiment to issue to her and said that we would now read it. Gary read the sentiment to the public and a copy will be presented it to Tony Folsom, Dolly’s son.
In addition, Chair Christy presented a council resolution that been done for Dolly in October to Tony Folsom, Dolly’s son.
Tony Folsom thanked the people that elected her to this office because she was very proud to hold the office while she was here. He thanked the Council members that she worked with because she enjoyed debating with them. He said noted that she misses being a Councilor very much. He said that he is proud to be her son.
MINUTES OF PREVIOUS MEETING (S)
Moved by Spencer Seconded by Stack and Voted to accept the minutes of the November 14 meeting. (Unanimous)
PETITIONS AND COMMUNICATIONS
Chair Christy said that he had a resignation from Planning Board Member, Peter Walker, due to personal reasons effective December 7, 2006. Persons interested in filling this position should contact the Town Clerk.
Chair Christy said that the December 26 Workshop and December 19 Ordinance Committee will be cancelled.
REPORT OF THE TOWN MANAGER
Mr. Billington said that the Fire/EMS recently replaced the motor in Forestry 3. It was a new engine obtained from the Department of Conservation at no cost to the Town. The engine was installed by members of Station 3 and he would like to pass on a note from Captain Dyer of District 3 to Chief Martin:
“I just wanted to officially acknowledge the tremendous job that the following did in changing the engine in Forestry 3; Lt. Kevin Warren, FF Matt Warren, FF Nate Wood, and FF Bill Libby. The dedication these members showed by completing such a task in a short time period is outstanding. These people sacrificed their long Thanksgiving weekend and longer to serve Standish Fire / EMS and the Town of Standish. I am asking that you put a copy of this letter in each of their files and pass this on to the Town Manager and the Town Council.”
Mr. Billington said that he’d like to express thanks to the 70 or so members of the public who attended our Christmas tree lighting ceremony on Sunday the 3rd of December – and to the Recreation Committee for supporting the event. The tree was donated by Dana Westcott, put in place by Public Works and the lights were strung by Fire/EMS. It was a great event. Next year we hope to have a live tree in its place that will grow over time. And for that event we’ll try to have Paul Schnell, the school’s music director, lead the Christmas Carols, to have a visit by Santa Claus to hand out candy canes, and other items.
Mr. Billington then introduced Roger Mosley to present tonight’s Department Head Report will come from the Public Works Department.
Roger Mosley noted the transfer station statistics and explained that recycling is down from last year and last years numbers were lower than the previous year. He said that recycling saves the tipping fee. He said that again this year the Recycling Committee worked with the elementary schools on the calendar project. He then provided a PowerPoint presentation showing recent road improvement projects, paving project and equipment acquisitions. He went on to remind resident of winter plowing issues, winter sand and mail box placement.
PUBLIC HEARINGS
Moved by Simpson Seconded by Spencer and Voted to take orders 177-06 through 182-06 collectively. (Unanimous)
Chair Christy asked if the applications were in order.
The Clerk explained that the inspection had not been completed on the applicant relating to A Head Above, however, the Fire Department is working with the applicant. She notes that all of the applicants have a current license that will expire December 31 and the order is written so that the license will not be released until the inspections have been completed.
After a Public Hearings without additional Council or public discussion the orders were voted on collectively and the hearings were closed.
177-06 Application Submitted by Dawn Andersen for Renewal of a Combined Massage Establishment / Therapist License at the Center for Soul Enrichment Located at 80 Phinney Road [Christy]
178-06 Application Submitted by Sherrie Duchaine for Renewal of a Massage Establishment License at A Head Above Located at 30 Northeast Road [Christy]
179-06 Application Submitted by Robyn Boardley or Renewal of a Massage Therapist License for Employment at A Head Above Located at 30 Northeast Road [Christy]
180-06 Application Submitted by Therese Lewis for Renewal of a Massage Establishment License at New Hope Hairstyling Located at 140 A Ossipee Trail East [Christy]
181-06 Application Submitted by Janessa Waters for Renewal of a Massage Therapist License for Employment at New Hope Hairstyling Located at 140 A Ossipee Trail East [Christy]
182-06 Application Submitted by Kelly Lockman for Renewal of a Massage Therapist License for Employment at Crane Chiropractic Center Located at 320 Ossipee Trail West East [Christy]
VOTE ON ORDERS 177-06 through 182-06: 6 Yeas – 0 Nays
COMMITTEE REPORTS
Councilor Pomerleau said that Capital Improvements met and discussed street lights and some roads, Deer Hill North in particular. He said that there are some CIP items on the agenda tonight.
Councilor Stack explained that the Route 113 Corridor Committee sponsored a night at Stone Mountain Arts Center on the creative economy concept. He said that they came away from there with mixed feelings regarding that Standish may not have faired as well as some other communities with regard to representation on the panels. He said that it gave a good insight into what is happening in Western Maine in regard to the economy and small business. He said that there were companies from Bridgton, Brownfield and several other communities up there to give their take on what it takes to make a living in Western Maine. He said that he wished that Standish was better represented at that meeting.
Councilor Stack said that he met with the Lakes Region Collation on Transportation this past week. They continue to concentrate on a couple of projects which include improvement of the north end of Route 302 between Bridgton and Fryeburg. Another concern of this committee is the causeway and bridge in Naples. He said that he was concerned with Standish supporting the cost of the bridge, but in the future we may gain from that if rail service is reinstated.
Councilor Pomerleau said that the Roadway Planning Committee met and picked Wayne Newbegin as committee chair. He went on to say that the Route 113 Committee worked on rail service through the area. In fact, the towns recently sent a letter to the State of Maine supporting rail service in this area.
Chair Christy said that the Ordinance Committee met and orders 184-06 through 186-06 as a result of that meeting.
Chair Christy noted that the Ad-hoc Committee on Historic Resources is off and rolling. The next meeting will be in January. The committee will meet on the 2nd and 4th Wednesday of each month.
CONSENT CALENDAR
There were no consent calendar items on this agenda.
UNFINISHED BUSINESS
79-06 Order to Accept Public Easement over Selected Rangeways (Tabled at the 6//9/06 Meeting) [Christy]
Moved by Simpson Seconded by Edwards and Voted to take this item off the table. (Unanimous)
Chair Christy said this might be an infringement of the newly appointed Roadway Committee.
Moved by Simpson to indefinitely postpone this item.
Councilor Stack said that he was concerned if this couldn’t be brought back if the committee thought that it would be helpful.
Moved by Simpson Seconded by Edwards and Voted to indefinitely postpone this item.
VOTE: 6 Yeas – 0 Nays
130-06 Amendment to Town of Standish Fee Schedule [Simpson]
This item remained on the table.
166-06 Amend to Standish Town Code, Chapter 181 Land Use, Part 5 Historic Preservation (First Reading) [Christy]
Chair Christy said that the Ad-hoc Committee is working on this and they have to return their recommendations in May of 2007.
This item was moved on to Public Hearing at the January meeting.
172-06 Amendments to Standish Town Code – General Assistance Ordinance (First Reading) [Christy]
This item was moved on to Public Hearing at the January meeting.
NEW BUSINESS
183-06 Motion to Reconsider Council Order 168-06 [Pomerleau]
Moved by Pomerleau Seconded by Stack and Voted to move this item to the end of the meeting.
VOTE ON AMENDMENT: 2 Yeas - 4 Nays Christy, Edwards, Simpson, and Spencer
VOTE ON MOTION TO RECONSIDER ORDER 168-06: 2 Yeas - 4 Nays Christy, Edwards, Simpson, and Spencer
Councilor Pomerleau asked for a point of order because he wanted to speak on this issue before the vote. He said that he thanked them for supporting this. He appreciated it. He said that he would remember that. He said that he supported every Councilor’s request for reconsideration of orders since he has been on the Council.
184-06 Amendment to Standish Town Code Chapter 181, Land Use, Part, 1 Zoning, Article III, Zoning (Introduction) [Christy]
Moved by Simpson Seconded by Edwards and Voted to dispense with the Clerks reading of the ordinance.
Mr. Billington enplaned that we have received an inquiry from the mobile home park for possible expansion. He said that our first response was that it was not allowed in the Rural Zone therefore expansion couldn’t take place under our current ordinance. He went on to say that it was discovered that our ordinances are not in compliance with state statute which says that municipalities must give reasonable consideration for expansion of existing mobile home parks regardless of the district that it may be in. He said that we felt that we needed to bring our ordinance into compliance. This amendment recognizes that an expansion of a park would be allowed only as a special exception. This will also amend the standards such as certain road standards.
Tony Vigue of Cape Road said that for may years he was involved with the taping of these meeting and had heard at the Appeals Board and Planning Board members that they don’t make the rules they just enforce them, we have to go by the ordinance as it is written. He said that the boards cannot change the ordinance once it is in force, they can interpret it, make a ruling on it, and once it’s in place they have to go by that. He said that he commended the Council for looking into this because the current zoning ordinance doesn’t meet state requirements and it’s a very small section on mobile home parks. He said that Pine Tree Estates is currently the 5th largest mobile home park in the state. He said he got numbers of single family units from the town. Currently there are 3,800
single family units in town. He said that there are 700 additional that are mobile homes. He said that if you do the math that comes out to 15% of the single family units are mobile homes. He said that Gordy hit on it that reasonable expansion. He said that we know growth is coming but we have to manage intelligent growth and it was his opinion that these amendments go along ways towards doing that. He mentioned that there was a typo in order 186-06.
Councilor Stack questioned section 181-33 A (3), he said that had a hard time understanding what it means. He then read the section and said that it needed to be changed to make sense.
Mr. Billington said that is the current ordinance. He thought that the CEO would under stand that.
Councilor Simpson said that he remembered when this came up and it was to prevent manufactured housing to be put perpendicular to the street and face the street as to not circumvent setbacks.
Councilor Stack said that the definition of a manufactured home was that you have to keep the metal girders intact for it to be structurally sound. He asked is that the type of unit that is being talked about or is it modular unit which is much like a stick built home. He said that he assumed that you mean manufactured home as defined that it needs steel girders to keep it intact
Mr. Billington said that by state law we cannot deny anyone the right to put manufactured housing unit on any lot in town. He then read the town’s definition for manufactured homes which he said was consistent with state the definition.
Councilor Stack said that the mix-up is whether this is for manufactured homes or modular homes.
Councilor Biegel arrived at 7:56 pm
VOTED TO MOVE THIS ITEM to First Reading at the January meeting. (Unanimous)
185-06 Amendment to Standish Town Code Chapter 181, Land Use, Part, 1 Zoning, Article IX, Board of Appeals (Introduction) [Christy]
Moved by Simpson Seconded by Spencer and Voted to dispense with the Clerk’s reading of the ordinance. (Unanimous)
Mr. Billington said at the last Ordinance Committee meeting when they discussed order184-06 they also revised the special exception standards as recommended by the towns attorney. Currently there are only two standards that Zoning Board Appeal would consider for special exceptions and those are affect not adverse and value maintained. He said that is unusual other municipalities have considerable more standards to be considered. Our attorney provided us with the language which is before you here. He then read the standards.
Tony Vigue of Cape Road said that it is not unusual for towns to have additional requirements. He said that many towns have from 14 to 30 pages. He said that the exception was the Town Holden which has no reference to mobile homes or mobile home parks. He said that he thought when mobile home park owners look to expand they look to the town that have a weak or no ordinance that would cause them problems. He said that he commended to looking into this and adding these requirements.
VOTED TO MOVE THIS ITEM to First Reading at the January meeting. (Unanimous)
186-06 Amendment to Standish Town Code Chapter 181, Land Use, Part, 6 Article XL, Growth Management (Introduction) [Christy]
Chair Christy said that this incorporates the Comprehensive Plans idea to keep the rural area rural and build in and around the village areas.
Mr. Billington said that the Comprehensive Plan calls for a differential growth cap. In that Plan it says that no more than 30% of your growth should be in the rural zone. This takes 30% of the current growth cap and applies that to the rural zone. He said that is based on a ten-year look back. He noted that there was a change in the statute that addresses growth caps this past year which will become effective July 1, 2007. He said that is what is driving us to put in the comment about additional growth caps for affordable housing, now we have to have 10% of our growth cap number set aside for affordable housing. The other changes fall in line with what the Comprehensive Plan calls for. This would require the mobile home park be constrained in their growth to what the Comprehensive Plan suggested. That is no more than five units per subdivision and the mobile home park expansion would be considered a subdivision. If that were to happen it would first go to the Zoning Board
of Appeal and then on to the Planning Board for the expansion.
Tony Vigue read the last sentence which indicated that pending applications would be exempt from this. He then asked if there were any pending applications.
Gordon Billington said that it would be normal procedure to grandfather any application that had substantive approval at the time of ordinance adoption.
Wayne Newbegin said that he had a question as to why the thirty-percent wasn’t carried over. He said the Comprehensive Plan talked about thirty percent and why wasn’t that thirty percent carried over. He said if you take 85 and you take thirty percent of that 85 it’s a different number than if you use 30 percent of what is actually being built.
Gordon Billington said that the statute says that we can’t have a growth cap less than 105 percent of our prior ten-year average. He said that we can’t take less than that. We do allow for 15 unused growth permits to carry over to the next year.
Wayne Newbegin asked which number do we take the thirty-percent from the actual used or the 85 that we have.
Gordon Billington said that it would be thirty percent of the 85 that can be issued.
William Orr asked if there was a description of affordable housing.
Chair Christy said if you don’t include the cost of the lot.
William Orr asked is there any kind of cap on that, he said that if you can’t build a house in that category then you are freezing ten permits.
Gordon Billington said that there was a definition for affordable housing and it has to do with the medium housing.
Councilor Simpson said that it is a state definition based on the medium income for the area. He said that in Southern Maine at this time there is very little affordable housing that meets the criteria.
Gordon Billington said that we have what is low income housing here for seniors managed by AVISTA. He said that they are proposing to add units and people would have to meet the income guidelines to qualify.
Will Orr said that this seem unfair if people have property and we are freezing permits that no-one will use because it is impossible to meet the definition of affordable housing.
Councilor Stack asked when are we scheduled to update the cap.
Gordon Billington said that we did that at the three-year point. That was done at a Planning Board Public Hearing in June which is reflected in their minutes.
VOTED TO MOVE THIS ITEM to First Reading at the January meeting. (Unanimous)
187-06 Authorize Installation of Street Light and Transfer Impact Fees to Operating Account Lights at Prouty Drive and Boundary Road [Pomerleau]
VOTE: 7 Yeas – 0 Nays
188-06 Authorize Installation of Street Light on Manchester Road [Pomerleau]
VOTE: 7 Yeas – 0 Nays
189-06 Authorize the Public Work’s Department to Erect “Reduce Engine Noise Ahead” Signs [Stack]
Councilor Stack said that sometime in June Paul Irish had called him with concerns about noise in Sebago Lake Village caused by trucks coming down over the hill using engine brakes. He said that he encouraged Mr. Irish to get a petition together and submit it to the Council. That was done. The petition was also reviewed by the Public Safety Committee. Councilor Stack said that he is interested in seeing that this is passed this evening so that Roger can get these in the ground before it freezes.
Paul Irish said that this issue was discussed with the neighbors in the area. He said that at different times of the year it is more of a problem, he said that sometimes it will rattle the timbers in the homes. He said that the Jake Brakes are decompression type of brake that is involved with the engine. He said that depending on the age and manufacturer of the brake the noise level will vary. He said that there are also stages to the system and some stages are louder than others. He asked that they vote in favor of this. He said that one of his concerns was that for the Sebago Lake Village area but was please to see the other intersections are added.
Chair Christy asked him if Jake Brakes are legal.
Paul Irish said that he was not sure but he did know that the Department of Transportation authorized the use of them when he was driving back in the 1960’s, 1970’s and 1980’s. He said that the term Jake Brake came from the original manufacturer which was Jacobs. He went on to say that it was quite an innovation at the time and it has become increasing important for big truck operators because it saves actual mechanical brake wear. He said like most things it depends on where and how it is used. He said that he knew that the town does have a noise ordinance and this would fall under that. He said that he really didn’t understand how this could be enforced other than putting up the signs. He said that they are a nuisance and hopefully this will pass and the signs
will be put up to limit it.
Councilor Edwards questioned the distance noted on the signs.
Paul Irish said that the signs that the way this is written it is up to the Public Works Department. He said that it will depend on the amount of grade.
Councilor Beigel said that she has noticed a sign while driving to Gorham that says “No engine brakes for the next two miles” she asked what was the difference between that wording and “reduce engine noise ahead.”
Paul Irish said that he didn’t know what the reason was to limit the mileage.
Councilor Beigel said that the language that is proposed “reduce engine noise ahead” and the wording used in Gorham what would be the preferred word.
Paul Irish said that he would prefer to see “No engine brakes.”
Councilor Pomerleau said that the reason that there are Jake Brakes on trucks to help stop the truck. He said that obviously on a steep hill there are good reasons to use Jake Brakes. He went on to say that the one’s that you are hearing is not the Jake Brake but has exhaust systems on the trucks have been modified.
Paul Irish said that he was correct. He said that the age of the vehicle is an issue also.
Councilor Pomerleau said that maybe we should put signage for the grade of the hill.
Paul Irish said that the braking power comes form the mechanical brakes.
Councilor Pomerleau said that MDOT will not erect the signs and the town will be responsible for sigh placement and any liability. He then asked this will be enforced. He said that he wanted to be careful with this.
Chair Christy said that he liked Councilor Beigel’s idea as a reminder.
Paul Irish like the mileage notation and referring to them as engine brakes.
Wayne Newbegin said that most likely the state doesn’t want to maintain or do the enforcement. He said that almost every town in this area has these signs.
Peter Scott said that he encouraged the Council to look at other areas as well.
Moved by Stack Seconded Christy by change wording from “reduce engine noise ahead” to “no engine break ahead.”
Paul Irish his suggestion on the wording and he agreed that no engine break ahead” would be preferred.
Councilor Stack wanted to note that Gray, Windham and Gorham all have signs such as this. He said what we put on the signs can vary depending where they are placed in town. He said that we need to talk about engine brakes.
Chair Christy asked if you just inserted the word brake after the word engine.
Councilor Stack said that would be acceptable.
Councilor Beigel said that if you put a distance on the sign it may eliminate the need for as many signs.
Councilor Stack said that Roger Mosley could make that decision.
Director of Public Works, Roger Mosley, said that the he would suggest the use of a mileage limit be used in the signage. He went on to say that the Administration of the Town should decide the placement of the signs. He said that a committee or the Ordinance Committee should make the determination.
Gordon Billington agreed that the Public Works Department should not make the designation of the placement.
Roger Mosley asked what color signs should be used.
Gordon Billington said that they should be black on yellow for advisory.
Councilor Stack said that we do not have an ordinance and we should use black on yellow.
Councilor Pomerleau said to keep it simple and use the wording that truckers will understand.
Chair Christy said that he had seconded Councilor Stack’s amendment, did Councilor Stack want him to withdraw the second.
Councilor Spencer said that Roger, Gordy and the Roadway Committee take recommendations and bring that back to the Council for approval.
Chair Christy suggested that Roger, Town Manager and Council Chair will decide where the signs are placed and include the wording reduce engine brake noise ahead.
Councilor Simpson said that he can live with the amendment but MDOT will not support us in this.
Moved by Christy Seconded by Stack and Voted to that Roger Mosley, Town Manager and Council Chair decided where the signs are placed and include the wording reduce engine brake noise ahead. (Unanimous)
VOTE ON ORDER AS AMENDED: 7 Yeas – 0 Nays
PUBLIC ITEMS
Wayne Newbegin questioned the contract for the Community Building and he read the section regarding design work and questioned what it meant.
Councilor Simpson said that is we have the option to pick another design if we want to do so. He said that the contract is very lenient to Town; in fact we can get out of the contract at any time without cost.
Councilor Stack said that he had questions about the contract. He asked if it calls for any test pits or borings to be done at the site.
Chair Christy said that will be part of the site evaluation.
Councilor Stack said that under task 1b – obtain property survey of the site with sufficient topographical information to include wet land delineations to design the site lay out to prepare cost estimates. He said that it did not note test pits or borings and he wondered if it was included.
Councilor Simpson said that it will be part of the site review.
Councilor Stack said that the first task was to come up a program analysis, he wondered if that was a duplication of the work that the Committee had done.
Chair Christy said that there was a budget amount passed for $70,000 and there was about $20,000 that will be watched closely for certain items.
Councilor Pomerleau said that he had one question about the section regarding the expenses regarding the mailing and associated costs. He wanted that clarified.
Councilor Spencer said as a committee they had made no decisions on how much of that $70,000 will be spent, especially the $15,000 for the incidental portions. She said that they cannot tell you the costs of any mailings. She said that they can’t decided on anything until they get the approval to get through the first and second stages.
Councilor Pomerleau asked what would the mailings be on.
Councilor Spencer said that they don’t know what the mailings might be.
Councilor Pomerleau asked if the mailing cost were above the $70,000.
Councilor Simpson said that this section is for public items not for Council discussion.
Councilor Stack said that he wanted the record to show that he was not debating anything he was just asking some questions.
William Orr said that the original contract was for $77,500. He said that the contract did not say not to exceed $70,000.
Councilor Simpson was excused at 9:00 pm.
ANNOUNCEMENTS
There were no announcements at this meeting.
EXECUTIVE SESSION (S)
An executive session was not needed at this meeting.
ADJOURN
Moved by Spencer Seconded by Pomerleau and Voted to adjourn. The meeting adjourned at 9:10 by unanimous consent.
This agenda is for informational purposes and does not preclude the Council from acting upon other business which may be brought forth at the meeting.
Submitted by: _________________________
Clerk/Secretary
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