Chair, Carol Billington, called the meeting to order at 7:05 p.m. Present: Wayne Newbegin, Brian Libby, Chris Parkin, Ken Fish, Eleanor Dudek and Bill Foster. Staff present: Bud Benson and Donna Sawyer.
Wayne Newbegin made a motion to approve the April 3, 2006, meeting minutes and Chris Parkin seconded. No discussion; all in favor. Motion carried.
UNFINISHED BUSINESS
01-12-01-03 WILDLANDS CLUSTER SUBDIVISION PHASE 2/BUSQUE CONSTRUCTION CO., INC., - MAP 12, LOT 1, BOUNDARY ROAD
Subdivision Plan Review
Bud Benson said that he spoke with Charles Brown, of Sebago Technics, and they are having meetings with Federal authorities and some issues still need to be resolved. They must take an action by August 2006.
Brian Libby made a motion to table this project to next month and Wayne Newbegin seconded the motion. No discussion. All in Favor. Motion carried.
01-05-02-05 JOSIE’S BROOK SUBDIVISION (formerly known as Tompson Property)/James Tompson, QTW, Inc. – Map 6, Lots 18 & 21, 139 Cape Road
Subdivision Plan Review
Bud Benson said that this project is still waiting for federal (FEMA) approval as well.
Chris Parkin made a motion to table the project until next month. Brian Libby seconded the motion. No discussion. All in Favor. Motion carried.
03-11-07-05 SHADOW WOODS SUBDIVISION/Carol and Gordon Billington – Map 19, Lot 34-2, Chadbourne Road
Cluster Subdivision Review
Mr. Benson said he had received a set of plans that addressed all of the issues that were brought up by the review engineer’s memo.
Brian Libby made a motion to table until next month and Chris Parkin seconded the motion. No discussion. All in Favor. Motion carried.
02-03-06-06 RETAIL BUSINESS OVER 2,000 SQ. FT. (Standish Tire) 2,000 sq. ft. (Standish Tire)/Kathy & Rene Larrivee – Map 6, Lot 28, 305 Ossipee Trail West
Site Plan Review
Mr. Benson said that Mr. Larrivee had distributed revised site plans before the meeting. Mr. Larrivee said his revised plans addressed the items that Bud commented on in his memo to Planning Board Members. Bud stated that the plan is complete. Mr. Larrivee addressed the dormer issue raised by Bud in his memo. Mr. Larrivee felt the dormers were not needed. Mr. Benson said it was the Planning Board’s job to look at the architectural character of the area to be sure the building fits in with the surrounding area. Mr. Benson said the word “tires” written in the shingles was not appropriate. Bud referred the matter to the Board members to discuss. Carol asked for comments. Ken Fish talked about the chiropractor’s office across the street and Ken
didn’t feel dormers were needed. Brian Libby didn’t see any reason for dormers and felt that architectural shingles would be enough. Bill Foster asked where the dormers would be placed and Mr. Larrivee said the dormers would be on the Route 25 side of the building. Wayne Newbegin stated it was an added expense. Carol Billington said her comments stem from being a member of the Comprehensive Plan Committee. That Committee has worked diligently on architectural standards. Eleanor Dudek stated that she has 2 thoughts. Pit Stop Fuel is highly visible and that in a few years the area where this building will be built will be as visible. Eleanor felt the same high standards should be considered for this building. Carol agreed and suggested that some other kind of architectural detail could be considered. Further as it concerned Comprehensive Plan, she said the average citizen wanted a village that was more attractive. Bill Foster stated that they should continue what was started in the Village District and think about other businesses that may build at the top of the hill near the Leavitt Earthworks project. He stressed that consistency is important.
Chris Parkin asked about the standards used for the Norway Savings Bank that received approval recently. Carol said that the bank took it upon themselves to present a well designed building.
Carol referred to the MDOT approval for the curb cut and asked if the approval needed to address that approval. Carol referred to the details of the state’s approval and asked the members to review the paperwork included in their packages. Chair, Carol Billington, asked for more comments from the public or the Board Members. There was none. Carol asked for a motion. Ken Fish made a motion to approve this project as presented and Chris Parkin seconded. Wayne Newbegin amended the motion to include the 7 recommendations included in Mr. Benson’s memo. Mr. Benson read the 7 recommendations. Mr. Newbegin further amended his motion to include new wording for Item #6 to read: “Planning Board will assess a $1,800.00 impact fee for street lighting at
driveway entrance of this project. Eleanor Dudek seconded the motion. Discussion continued and Wayne Newbegin said that the 8th item in the approval was the addition of 2 dormers built on the roof that faces Route #25. All in Favor. Motion carried.
Carol asked for more discussion from members or the public. Brian Libby asked for the motion to be brought back to the table for a re-vote. Ken Fish seconded the motion. All in favor of reconsideration. Bill Foster asked about illumination for the sign. Mr. Larrivee said he hasn’t made a decision about his sign.
Carol asked for a vote on the original vote made by Ken Fish and seconded by Chris Parkin. All in Favor. Motion carried. Carol Billington quickly reviewed the wording of the standard motion with Mr. Larrivee. The conditions of approval are:
1. Lighting attached to building should be of the concealed source type.
2. Eighteen parking stalls are required for this 3,200 s.f. retail sales and service area. If this bulding use should change in the future and eliminate parking under the canopy, additional parking would be required.
3. Structure must be built per NFPA 101 code with required fire alarm system, Knox Box installed and a Fire Department inspection prior to occupancy.
4. Proposed 5 foot bituminous sidewalk must be built to minimum standards prior to receiving an occupancy permit.
5. Proposed driveway culvert or rock ford behind the parking lot of existing tote road.
6. Planning Board will assess an $1,800 impact fee for street lighting at driveway entrance.
7. Standard Condition of Approval.
8. Applicant will build 2 dormers on the roof along the Route #25 side of the building.
NEW BUSINESS:
Public Hearing for Appeal procedure for decision of the Code Enforcement Officer, Chapter 181-67
Chair, Carol Billington, said the first item of new business was a public hearing for an appeal procedure for a decision made by the Code Enforcement Officer. It involves a simple change that allows an applicant who doesn’t agree with a decision made by the Code Enforcement Officer to appeal within 30 days of the decision to the Board of Appeals. Appeal shall be filed with the Town Clerk on forms to be approved by the Board and the aggrieved person shall specifically set forth on said form the grounds for the appeal.
Bill Foster asked where this amendment originated. Carol explained it is from the Ordinance Committee and because it involves land use, it must have a public hearing at a planning board meeting.
GRAVEL EXTRACTION/R. J. Grondin & Sons – Map 9, Lot 15, 295 Middle Road
Gravel Pit Expansion
Mr. Benson explained that the applicants are not present tonight because an area on the property is within shoreland zoning attached to Little Watchic Pond. The area includes some of the land that Grondin planned to mine. Mr. Benson said he had reviewed the area and part of the area that is zoned shoreland district as if it were 250’ from a lake is wooded wetland. Bud felt the zoning map was incorrect and it is the applicant’s role to delineate what actually exists. The Standish Town Council will have to approve a zoning map change prior to approval of this project. The applicant has asked the project be tabled until they can get their amended plans submitted to the Planning Board.
Carol brought up the subject of their permit expiring on June 30th. Mr. Benson felt that a revised map would be coming back next month. Brian Libby made a motion to table until next month and Ken Fish seconded the motion. Bill Foster wanted the members to know that the company he works for has purchased materials from Grondin and also rents equipment to them. He asked if the members considered his vote a conflict of interest and should he recuse himself. Some discussion followed.
It was decided to complete the motion on the table before discussing Bill Foster’s conflict of interest issue. All in favor of tabling the project. Motion carried.
Mr. Benson said he would prepare a summary of when a member should abstain from voting and when not to abstain from voting. He continued by saying when there is a decision before the Board that would cause monetary gain by a member and/or relative, one needs to abstain. Ken and Brian felt there was no problem. Wayne and Eleanor had reservations. Carol Billington said that a majority of the Board wanted to have him serve. Carol didn’t feel that he should be recused. Wayne Newbegin and Eleanor Dudek were uncomfortable with having Bill vote.
CAMP SETBACK/Michael & Mary Beaudoin – Map 22, Lot 2, 91 Bonny Eagle Pond Road
Shoreland Zoning Review
Michael Beaudoin was present to discuss his project that involved a 30% expansion for their cottage on Bonny Eagle Pond. He received an approval in December 2005 for a foundation to be poured under the existing building. Mr. Beaudoin said he would like to take his 30% expansion while he is doing the excavation work. Bud said the new approval will be for the expansion and the building as well as the previous approval. Carol asked Mr. Beaudoin to talk about the trees that have been cut. Mr. Beaudoin said he cut 2 trees with Dan Hill’s approval and 3 trees removed that the Buxton Code Officer, Fred Farnham approved for removal.. Carol asked for discussion. Wayne Newbegin asked if all of the trees were cut now and Mr. Beaudoin said, “Yes.”
Chair, Carol Billington, asked if a site walk was necessary. Wayne Newbegin said a site walk wasn’t needed and Brian and Chris agreed. Carol read the recommendations presented in Bud Benson’s memo to the Board Members. Carol asked for discussion from the public.
Wayne Newbegin made a motion to approve the project as presented with the following conditions:
1. Planning Board approval is limited to structure setbacks to the maximum practical extent and the approval is limited in duration to a period 6 months from date of approval.
2. Lot is grandfathered with 10 ft side setbacks. No portion of the proposed new structure may intrude further into the side setback than the existing building.
3. Applicant’s camp appears to be within the 100-year flood plain and will need to prove to the CEO that the lowest floor is 1 ft above the 100-year flood elevation.
4. Stormwater infiltration plan to be submitted by applicant and approved by CEO.
5. Erosion & sediment control plan to be submitted by applicant and approved by CEO.
6. Standard condition of approval.
Brian Libby seconded the motion. There was no more discussion. All in favor. Motion passed. Mr. Beaudoin asked about the 6 month deadline. Carol said the 6 months began with the approval tonight.
Heffler Subdivision amendment /David McCullough - Map 16 Lot 32-1, - 1236 Richville Road
Dave McCullough appeared before the group and said he would be purchasing part of Brenda Pralicz’s lot located at Map 16, Lot 32-1 in the Heffler Subdivision. Mr. Benson explained that there is a home on lot 1 and it has been split with the home on Lot 1A now and Mr. McCullough is buying Lot 1 in back of the home. That lot will eventually become part of Map 16, Lot 36, which is owned by McCullough. Mr. McCullough stated that he has a potential buyer for the property and the buyer is aware that if he wants to do something else with the gravel pit, the buyer will need to come before the Standish Planning Board for a permit to operate.
Brian Libby made a motion to approve the amendment to the Heffler Subdivision with the following conditions of approval:
1. Note 5 on the plan shall read “Parcel of land labeled Lot 1 shall be merged into and become part of the adjacent lot known as McCullough Gravel Pit located on Tax Map 16, Lot 36.”
2. A site plan amendment to the gravel pit approval is required prior to expanding mining operations into this area.
Chris Parkin seconded the motion. All in Favor. Motion carried.
Chair, Carol Billington, said there are a number of items that need to be discussed at next week’s workshop meeting. One item is the sidewalk plan that was sketched out at a joint Ordinance Committee meeting last week. That group would like input from the Planning Board members.
Bud Benson said another item that has come up numerous times recently is the approval of site plans that have required approvals from DEP and MDOT. Sometimes the plans get changed while going through other reviews and Bud felt the Board needs to look at site review standards to turn it into a 2 part review similar to subdivision approvals. This would mean that the Planning Board would look at the changes made by any government agency before granting final approval.
Wayne Newbegan made a motion to adjourn and Brian Libby seconded the motion. All in Favor. Motion carried.
These minutes were prepared and submitted by Donna Sawyer, Secretary to the Planning Board.
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