The business meeting was postponed one week to July 16th because of lack of a quorum.
The meeting was called to order at 7:44 p.m. Present: Chair, Carol Billington, Gus Favreau, Alan Connell, Brian Libby and Bill Foster. Absent: PersonNameEleanor Dudek. Staff present: Bud Benson, Planning Administrator and Donna Sawyer, Planning Board Secretary. The meeting began late because members conducted a site walk at placeCitySt. Joseph’s College prior to the meeting.
Ms. Billington welcomed our newest member, Alan Connell, a member at large. She asked for a motion to elect a Chairman and Vice Chairman. Brian Libby made a motion to elect Carol Billington as Chairman of the Planning Board and Gus Favreau seconded the motion. No discussion. All in favor and motion carried. Carol accepted the position.
Bill Foster made a motion to elect Brian Libby as Vice Chair of the Planning Board and Carol Billington seconded the motion. No discussion. All in favor and motion carried. Brian Libby accepted the position.
Approval of Minutes of June meetings. Brian Libby made a motion to accept the June 4th minutes as presented and Gus Favreau seconded. No discussion. All in favor and motion passed.
Gus Favreau made a motion to approve the June 11th minutes as presented. Brian Libby seconded the motion. No discussion. All in favor and motion passed.
Approval of Findings of Fact:
WILDWOOD (formerly CHADBOURNE ROAD SUBDIVISION)/PlaceNameGilbert PlaceNameHomes – Map 19, placeLot 56, addressStreet733 Chadbourne Road
Cluster Subdivision Plan Review
WILDLANDS CLUSTER SUBDIVISION PHASE 2/BUSQUE CONSTRUCTION CO., INC. - MAP 12, placeLOT 1, addressStreetBOUNDARY ROAD
Subdivision Plan Review
PIT STOP FUELS, INC./Dana Lampron – Map 10, Lot 95, 125 Ossipee Trail E.
Site Plan Amendment
Chair, Carol Billington, asked for a motion to approve the Finding of Fact for Wildwood Subdivision on addressStreetChadbourne Road. Brian Libby made a motion to accept the Finding of Fact as presented and Gus Favreau seconded the motion. All in favor and motion carried.
Ms. Billington said that the Finding of Fact document for Wildlands was not ready for the Board’s signature and it will be brought to the next meeting.
Carol Billington asked for a motion to approve the Finding of Fact for Pit Stop Fuels, Inc. Brian Libby made a motion to waive the reading and to accept this finding of fact. Bill Foster seconded the motion. All in favor and motion passed.
UNFINISHED BUSINESS:
Route 25 PlaceNameBusiness PlaceTypePark/ Mark Floor – Map 10, placeLot 11, 225 Ossipee Trail West
There is no new information this month. Brian Libby made a motion to table this project and Gus Favreau seconded the motion. There was no discussion from the Board or the public. All in favor and motion carried.
STROUTBROOK ESTATES (formerly WHEATON WAY SUBDIVISION) A & H Land Development, LLC, Map 8, Lot 9, Wheaton Way Preliminary Approval May 7, 2007
Subdivision Plan Review
No one was present representing Strout Brook Estates. Gus Favreau made a motion to table the project and Brian Libby seconded the motion. There was no more discussion. All in favor and motion passed.
ST. JOSEPH’S COLLEGE EXPANSION/St. Joseph’s College – Map 20, Lots 5,6,7,7B & 8
Site Plan Amendment
Carol Billington said that a site walk was conducted earlier this evening at the college for the members of the Planning Board and the public to view the construction site. She explained that the discussions for placeCitySt. Joseph’s College project will to be held next Monday night, July 23rd, at 7:00 p.m. Bill Foster made a motion to table discussions to the following Monday, July 23, and Brian Libby seconded the motion. All in favor and motion passed.
NEW BUSINESS:
01-07-09-07 Fairwinds Subdivision/Philip & Karen Bradford/ Map 80, Lot 43-1, addressStreet395 Manchester Road
Amendment to Subdivision
No one was present to discuss this project. Carol Billington asked to have it moved to the end of the meeting.
addressStreet02-07-09-07 Grovo Lane Extension/D. R. Hubbard & Sons, Inc. –Map 8, placeLot 9-1, addressStreet2 Grovo Lane Ext.
Private Way Review
Darry L Hubbard came forward to discuss this project. He said this is part of a lot that was split into 2 lots off Grovo Lane Extension by Jane Roy and her cousin. Her cousin sold a lot and in order for Mrs. Roy to build on it, she had to upgrade the road on Grovo. As a result, Darryl purchased the lot. He is proposing to upgrade addressStreetGrovo Lane to meet the 3-lot or more lots subdivision standard to Grovo Lane Extension. He referred to the elevations regarding a culvert on the plan. Bud Benson said that the existing road has hardly any ditch and the culvert is full of gravel. Typically, when doing a drainage design, the ditches are designed to drain with a minimum slope of 0.5%. In this case, there is no place to drain it to unless it is ditched to where the new home
is proposed. Bud Benson and Roger Mosley, Public Works Director, had gone out to look at the area and discussed how to design/create a drain. One suggestion is a dry well with use of a catch basin that will infiltrate the water. Bud Benson wants to have a conversation with the design engineer and applicant to come up with a solution.. Bud Benson said something can be done and the task is to determine the most cost effective way to get a long-lasting town subdivision road built. It will be a private road but built to subdivision standard.
Mr. Hubbard said the culvert on the plan shows it 2 feet higher, but is actually only 2” higher. Bud said the plan shows the proposed culvert at 275.5 ft. and the downstream existing culvert for the Brian Harmon lot at 277.5, which is 2 feet higher and when you go look at it, that is what is on the ground. The proposed culvert under than road is not going to drain. Mr. Benson wanted to talk with the applicant and engineer and come up with a good solution that will get the road ditches to keep the road strong.
Chair, Carol Billington, asked about a site walk and it was decided that Bud Benson would meet with Roger Mosley, Director of Public Works, Mr. Hubbard and the design engineer to work out a solution. Bill Foster made a motion to table to next meeting and Brian Libby seconded it. No more discussion and all in favor. Motion passed.
PlaceName03-07-09-07 PlaceTypeU. S. Cellular/KJK Wireless – Map 9, placeLot 38A, addressStreetOak Hill Road
Site Plan Amendment
Shannon McManus, representing KJK Wireless, came forward to speak about co-locating a 6 panel antenna on an existing cell tower on addressStreetOak Hill Road and construction of a 10’ x 12’ equipment shelter at the base of the tower. She asked for questions. Mr. Benson said that the tower is existing and that town code states that any additional antenna placement needs to come back before the Board. The Board is looking for structural integrity of the tower to support the extra snow and wind load from this installation and radiation levels. All of the data was submitted and stamped by professional engineers. The other members had no questions.
Chair, Carol Billington, stated that she would use the Standards as written in Section 181-73 of the Land Use Code to approve this project.. She paraphrased each Standard, A through L, below:
Standard A – Provision for vehicular loading, unloading and parking . . .
Brian Libby made a motion that the project met this standard and Gus Favreau seconded. All in favor and motion carried.
Standard B – The bulk location and height of proposed buildings . . .
Gus Favreau made a motion that the project met this standard and Brian Libby seconded. All in favor and motion carried.
Standard C – The provisions of on-site landscaping and screening. . .
Brian Libby made a motion that the project met this standard and Gus Favreau seconded. All in favor and motion carried.
Standard D – The site plan adequately provides for the soil and drainage problems that the development will create.
Brian Libby made a motion that the project met this standard and Bill Foster seconded. All in favor and motion carried.
Standard E – The provisions for exterior lighting will not create. . .
Project not applicable to this standard.
Standard F. – The applicant has provided reasonable evidence on his financial. . .
Brian Libby made a motion that the project met this standard and Alan Connell seconded. All in favor and motion carried.
Standard G – The proposed development will not create undue fire safety hazards. . .
Brian Libby made a motion to accept this standard as stated and Alan Connell seconded. All in favor and motion carried.
Standard H. – The proposed development has made adequate provision for sewage disposal.
Not applicable to this project.
SnplaceStandard SnI. – The proposed site plan will not alter the existing character . . .
Brian Libby made a motion that the project met this standard and Bill Foster seconded. All in favor and motion carried.
Standard J. – The proposed development has made adequate provision for water supply . . .
Not applicable.
Standard K – No Plan shall be approved by the Planning Board as long as the applicant is in default on a previously approved plan.
Not applicable to this project.
Chair, Carol Billington, said that the project was approved and that the Standard Motion applies which states that what you have been approved for is what you applied for.
04-07-09-07Gravel Extraction/Peter Busque – Map 12, lot 4&5, Map 13, Lot 42B, Boundary Rd.
5 Year Review
Mr. Benson said that the Board could take a site walk to look at this project. Chair, Carol Billington, scheduled a site walk for 6:00 p.m. on July 23rd.
05-07-09-07
Change to Planning Board Bylaws – Article II, Membership of Planning Board, Section 1, Term changed to 3 years
Bud Benson said that the only change to the bylaws was a change in the length of term for a board member reducing it from 5 years to 3 years.
Chair, Carol Billington, said there is an opening on the Board now for Area 3. Anyone interested please contact the Town Clerk, Mary Chapman.
Brian Libby made a motion to accept the term length change from 5 years to 3 years in the bylaws. Gus Favreau seconded the motion. All in favor and motion passed.
Public Hearing – Chapter 181, Land use – Historic Resources
Lou Stack, Chairman of Town Council, was present to speak about the Historic Resources Ordinance. He said he was part of a group who worked for 6 or 7 months to write a preservation ordinance. He outlined the two major changes that were not in the original ordinance. They are:
1. No property, i.e., no site, building or landmark, would be designated or included in the ordinance without the owner’s written consent.
2. Now incentives have been included such that the Commission, when formed, can work with an owner to write an agreement for designation that would have to be approved by the Town Council. If the property included more than $75,000, it would have to go to referendum to the town’s people with regard to buying historic preservation easements on a particular site, building or landmark, etc.
He said no properties in town are designated now. The Commission will begin by creating an eligible list of properties. Owners would be notified but under no obligation to join as a designated building, site or landmark.
Burns Cameron, 35 Bonny Eagle Road, came forward and said that if a house, etc. is designated as historic a plaque would be placed on the outside of a house that provides some kind historic data. He said that the committee has created an overlay to the town map to consider areas that might have residences, site or landmark to include in a historic district. Membership (5 members) will be appointed by the Town Council. Mr. Cameron said there would be 2 categories, designated properties and eligible properties. Mr. Cameron explained how a designated property would go through the system.
Izzy Higgins, addressStreet215 Bonny Eagle Road, spoke next. She explained that property owners’ rights were considered this time, unlike the last time this ordinance was written. Anne Farrar spoke next about what could be included and that many properties, sites, etc. could be selected as eligible.
Carol Billington said there will be a hearing at the August Town Council meeting. If you have any interest, please contact the Town Council.
Fairwinds Subdivision/Philip & Karen Bradford/ Map 80, Lot 43-1, addressStreet395 Manchester Road
Amendment to Subdivision
Bill Foster made a motion to table this project until next month and Brian Libby seconded it. No discussion. All in favor and motion carried.
There was no more business. Brian Libby made a motion to adjourn the meeting and Chris Parkin seconded the motion. All in favor and motion passed.
These minutes were prepared and submitted by Donna Sawyer, Secretary to the Planning Board.
| 
