Standish Planning Board Meeting Minutes

Meeting date: 
Monday, September 10, 2018

Standish Planning Board

Meeting Minutes

September 10, 2018

 

The meeting was called to order by Vice Chairman Charles Brown at 7:00pm.Present were Roland Cloutier, Jolene Whittemore, Deborah Boxer, Pat Knight, Bud Benson, Town Planner and Jackie Dyer, Admin. Assistant to the Planner and Planning Board. Absent was Adam Higgins.

Open Meeting

           a.        Call to order

           b.       Opening Statement from Planning Board Chairman

           c.        Declaration of a Quorum (there are five)

Approval of Meeting Minutes from August 06, 2018

Mr. Cloutier made a motion seconded by Mrs. Whittemore to accept the meeting minutes as written. All in favor, with Mrs. Boxer abstaining from the vote.

 

Hearings:

          a.    Old Business:

 

Item #1         Acres of Wildlife Campground/Michael Baptista, Acres of Wildlife Rd., Map   11, Lots 1-4 -Site Plan Application                      

Item #2         Acres of Wildlife Campground/Michael Baptista, Acres of Wildlife Rd., Map 11, Lots 1-4-Contract Zone/Subdivision Application

 

The applicant and agent (Andy Morrell from BH2M) have requested these applications (Items 1 and 2) go to another workshop as things have arisen per Mr. Benson’s memo. A workshop will be held on September 24, 2018 at 4:00pm. They have also requested to be on the agenda in October.

 

Item #3      William Partridge, 5 Harbor View Way, Map 48, Lot 3B-Shoreland Zoning Application for the addition of a new deck on cottage and replacing footings

 

Bill Partridge was present to represent himself. He gave a brief over view of the application and what he has done to come into compliance with everything the Planning Board and the Town have asked him to do. He said that they were in the right of way with their steps and now have agreed to move them so they will no longer be in that right of way, although they did have a consent decree with the Town. He said they no longer have those steps there and he hopes this will be in agreement with everyone. He said he still meets the setbacks and he said when he calculates, everything is in compliance with only 17% impervious area.

 

Mr. Brown asked for comments from the Board and there were none and no comments from the public. Mr. Benson said that he feels okay with the application and what the applicant has agreed to.

 

Mr. Partridge said he has some preliminary sketches of the project but everyone said they had seen them and were okay. Mr. Cloutier said that he sees some requirements needed for the application to be complete. Mr. Benson said these are covered in the memo and the conditions of approval. He said he has submitted a stamped survey to Mr. Benson and he knows he will submit a building plan application along with an erosion and sedimentation plan, plus a revegetation plan to Dan Hill. He wasn’t sure about the elevation plan as nothing on the property is changing, it will all be the same and really nothing new.

 

The following are the Conditions of Approval per Mr. Benson’s memo:

Per standards found in 237-12 C (1) b, the Planning Board approval of this site plan is limited to structure setbacks to the maximum practical extent. Existing neighboring structures to be removed from site and a new structure with proposed structure built on a new foundation attached to existing home.

The following plans and calculations must be submitted by the applicant and approved by the Code Enforcement Officer before permits are issued:

Structure expansion floor area calculations per § 237-12 C. (1) (a),

 Maximum percent pervious lot coverage not to exceed existing per standards found in § 237-15 B.(4),

 Storm water design to reduce runoff and encourage infiltration per standards found in § 237-15 J. (1), Erosion & sediment control plan per standards found in § 237-15 Q e.     Clearing and a re-vegetation plan (include plantings on the lake side of the property with particular attention given to stabilization of the existing shoreline retaining wall, revegetation behind this wall and removal of concrete associated with building foundation to be removed) per § 237-15 P. (2) (a)

3.    This approval and any permits issued under this approval shall lapse and become void unless the start of construction or operation as defined in §  237-16. Administration. F “Expiration of permit.” A permit of the Zoning Ordinance begins within one year from the date of this approval. The Planning Board may extend this permit upon a showing of hardship, provided that the written request for extension is made before the expiration of the one-year period.

4.   The approval is dependent on and limited to the plan and proposals submitted by the applicant either orally or in writing. Any variation from the plans or proposals is subject to review and approval from the Planning Board, in writing, except for minor changes which the Code Enforcement Officer may approve.

 

Application approved unanimously, (motion by Mr. Cloutier and seconded by Mrs. Boxer to approve). Mr. Partridge will be in touch with the Code Enforcement Officer for applications and permits.

 

 

 

 

Item #4        St. Joseph’s College, White’s Bridge Road, Map 20, Lot 30-Site Plan Appl.

This application was tabled as they are awaiting more information and approvals through DEP. A request to table was received from Jim Seymour at Sebago Technics.

 

Item#5         Steve Fallon, 125 Sucker Brook Road, Map 47, Lot 11-Shoreland Zoning

Application

This application was tabled until October at the request of the applicant as they are awaiting more information from Portland Water District and others. They are trying to come up with an acceptable grading plan.

 

Item #6       Tom Daniels, 6 Apple Lane, Map 35, Lot 34 - Subdivision Amendment

 

Andy Nadeau and the Daniels brothers were present tonight. Mr. Nadeau said that they are back with an updated plan for Brookstone- Phase One. He said they have made some changes: the layout of the subdivision is now at 5 lots with the already existing parcel and that was their original plan. He said they have reconfigured with the left over land being conveyed to the abutter. He said that way they don’t have to go back and revise a 4 lot subdivision. He said they reconfigured the layout for the house lots on what they are calling Cider Mill Lane. He said the existing house lots are not true TR house lots with true road frontage. They will have at least eighty feet of road frontage on Cider Mill Lane.

 

Mr. Nadeau said they have two test pits on every lot and they have that data as well. They have two potential septic locations on each parcel and they have engineering plans with access road and turn around. They have also submitted storm water drainage plans. The plan is to bring Cider Mill Lane in through Village View Road. They are also working with the Portland Water District for the public water access. They will have a utility easement that will access the subdivision that Tom Daniels owns by himself. They figure coming off from Village View Road would be better access and not tear the road up on Apple Lane.

 

Mr. Nadeau wanted to know where they stand right now. Do they submit another application, do they come to another meeting or go to a workshop? Mr. Nadeau said Bud’s memo supplied them with a lot of useful information and where do they go now? Mr. Brown said they still have some information that needs to come before them. Mr. Cloutier asked about a workshop on September 24th? Mr. Cloutier said if they have everything they need it would then move to the October meeting for a potential vote. Mr. Daniels said if they meet on the 24th, they already have a clear view of what they need to submit to Bud before the workshop and the next meeting.

 

Mr. Benson asked about the Water District and have they allowed them to use the right of way to bring the water in and do they have a letter of capacity from them stating this about their proposed development. Jason Naviardos from the engineering firm spoke and said they are working with the Water District and how they might want to replace a line that comes from the water tower.  He said the line from Rt. 35 is an older line and not like they use now. He said the Village View line is a newer line and a better connection. Mr. Brown said they definitely need a letter from the Water District. Jason said that the Water District would like them to come down from Village View to Apple Lane.

 

Mr. Benson said there is an 8% slope or less requirement and they might want to consider some land leveling along the line as there are many lots that have some steep slope to them. These lots would have to be built fairly close to the road because of the existing slope. Mr. Nadeau said they would like the workshop, then be on the agenda for the October 1st, 2018 meeting. Mr. Benson said there is some potential for an approval in October. Mr. Benson said that grading plans for the lots are not needed but they might want to consider some leveling. He told Mr. Brown that the Board can ask for grading plans if they feel they are necessary.

 

Mr. Nadeau asked if they need to come back after approval and make changes what happens. Mr. Benson said minor things can be changed but they would need to apply for an amendment to a subdivision through the Planning Board. Mr. Brown asked about a peer review for the road design with Peter Tubbs. An account needs to be set up with the Town so that this can be done, the amount is $1000.00 and Mr. Daniels has agreed to do this.

 

Mr. Benson said it would be nice for the wetlands to be flagged for the site walk and things staked out before they do the walk. Mr. Nadeau said they would have things staked out and they agreed to concentrate on Phase One first. Another site walk will be held for Phase Two. This probably won’t come through for a few months. A site walk for Phase One will be on September 24, 2018 at 5:30 and will be followed with a workshop. They will also provide the Board with some grading plan.

 

          b.    New Business:

 

 Item #7     Standish Donuts, Inc., 30 Ossipee Trail East, Map 10, Lot 62- Site Plan Application to add a bypass lane

 

Mr. Brown recused himself from this application as he felt there could be a conflict of interest. Sandra Guay was present to represent the applicant. She said they have been in front of the Board three times, one with a sketch plan application, a formal application and workshop, and now back for approval. They are bringing forth this application for a bypass lane to make the site safer and that cars don’t stack up, along with concerns for pedestrian safety. She said they talked about some kind of buffer across the property and they have done a vegetative buffer with a lot of landscaping.

 

She said they went through Bud’s memo and why they didn’t think some of the standards applied to them. Mr. Cloutier said he didn’t feel it was necessary to do a site walk. Mrs. Guay said she believes they meet all standards and wanted to know if the Board would vote tonight so they could move forward. Owens McCulloch from Sebago Technics was present and showed the plan they have come up with for safety improvements and landscaping. He said they are concerned with pedestrian safety and circulation of the cars coming and going.

 

Mr. McCulloch said they submitted a storm water analysis and this hasn’t changed from the previous plan since Dunkin Donuts was built back in 2001. He showed the site now and how it looked back then. He said the idea is to try and put a nice buffer in front and make it look better and hidden. He showed the difference between the Dunkin site and the building of Family Dollar. He said the owner of Dunkin is very big on landscaping and they would like to increase it. They have left a potential for an easement connector towards the business next door.

Mr. McCulloch said the existing lighting will stay the same, but will need to be reset. He said they would like to place the lights within large concrete barriers, so if someone backs into them they will not damage the light poles. Mr. Cloutier said he felt a workshop was in order so to go through all of the Standards of Approval so they all agree on what is needed. Mr. Benson said there is an issue with water runoff and this needs to be addressed. He said there is currently a guardrail between the proposed by pass and the parking lot now. He feels that a guardrail would be an appropriate barrier like they have now.

 

Mr.McCulloch said that they would like to put curbing in and not the guardrail. He said the guardrail would make the space narrower and he wanted to really use curbing with a slope and allow for better runoff. He said people back into the guardrail and the one there is already bent. He also said he would double check the drainage.

 

A workshop was scheduled for Monday, September 24, 2018 at 7:30pm.

 

Item #8      Tom Daniels, Apple Lane/Village View, Map 35, Lot 34/Map 10, Lot6A-Subdivision Application (Brookstone)

 

Andy Nadeau and the Daniels brother were present along with Jason Naviardos. This is for Brookstone Phase Two. Mr. Nadeau said this is their concept plan for Phase Two and they are at a total of 22 lots. The parcel has a residential density of 24 units minus the wetlands. He said they might tweak the plan some and they have added the access ways to meet the requirements. They have also done the road design, and they have talked about the possibility of coming in with Phase Two and then maybe a Phase Three. He said they have not made a decision yet and it would require more state permits.

 

Tom Daniels wanted to know what stage of the process they are in. Has this application been submitted in accordance with what the Town is looking for? He said they did pay for the per lot application and Mr. Benson said that is when the Town starts doing the full review. He said that there is a storm water easement that can be slid down onto Lot 6 and get it out of the roadway. This would be a temporary easement. They also have created a storm water pond. Mr. Brown said they show a storm water easement across some of the lots, but on some others there is none.

 

Mr. Brown asked about the setbacks from the streams and are they 75 feet or what are they as they have no building envelope. Jason said that these are DEP streams and have drainage with wetland areas. He said there will be some lot- line adjustments. One is a brook called Douglas Brook. He said they will get it on the plan. Mrs. Boxer asked about how they get into lot 21 and 22. Mr. Brown said they would have to go onto Village View, which is a utility easement. Mr. Nadeau said they thought they would access with a drive way through the utility easement and avoid the wetland areas. He said they might possibly do a TR street for access. Mr. Benson said a 25 foot set back from the wetlands would be logical and they need setbacks from the streams also. He said he hadn’t seen them yet but he is also looking for what the Board would like to do and ask for. Mr. Brown said he wasn’t sure if some of the lots would be able to be built on with the way the wetlands are. Mr. Benson said all of the lots need to have setbacks as they disappear if they are not set.

 

Mr. Nadeau said the water line will not run up Apple Lane anymore and will come down from the water tank off from Village View.  He said they still have some State permits to apply for and they would like a site walk before snow flies.  Mr. Brown asked about the connectivity to the adjacent lots and that wasn’t a right of way was it. Mr. Benson said the right of way would need to remain and they need to see what the water district is going to require. Jason Naviardos  asked if they could create separate parcels and leave separate right of ways. Mr. Benson said that two abutters could use one right of way and an easement could be created for both of them.

 

 A site walk was set up for October 15, 2018 at 4:00pm with a workshop to follow.

 

Adjournment

Meeting was adjourned at 8:22pm.