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Standish Planning Board Meeting Minutes

Meeting date: 
Monday, July 12, 2021

                                            Standish Planning Board

                                                Meeting Minutes

                                                   July 12, 2021

Open Meeting

           a.        Call to order -Chairman Charles Brown (6:05pm)

           b.       Opening Statement from Planning Board Chairman

           c.        Declaration of a Quorum (6)

Present were Deb Boxer, Frank Nappi, Derek Wright, Jolene Whittemore, Chris Struebing, Town Planner Scott Hastings and Jackie Dyer, Admin. to Town Planner and Planning Board.

Mr. Brown welcomed two new Board members, Chris Struebing and Derek Wright.

Approval of Meeting Minutes from June 07, 2021

A motion to approve the meeting minutes with corrections was made by Mr. Nappi and seconded by Mr. Struebing. All in favor.

Approval of Finding of Fact:

  • Brian Shaw-DBA Shaw Earthworks, Map 5, Lot 70 and Map 9, Lot 11-5-year gravel pit renewal with an expansion

A motion was made by Mr. Struebing and seconded by Mrs. Whittemore to approve the Finding of Fact. All in favor.

  • Paul Thompson, DBA Thompson Automotive, Oak Hill Road-3000-foot addition to already existing automotive garage.

A motion was made by Mrs. Whittemore and seconded by Mr. Wright to approve the Finding of Fact. All in favor.

  • Shaw Brothers, DBA S. B. Freeport,1017 Chadbourne Road, Map 20, Lot 58-2 and Lot 57A-5-year gravel pit renewal

A motion was made by Mrs. Whittemore and seconded by Mr. Nappi to approve the Finding of Fact. All in favor.

  • Brandon & Heidi Watson, 918 Richville Rd., Map 16, Lot 7-Home Occupation 3 with retail sales (Watson Farm Christmas Trees)   

    A motion was made by Mr. Wright and seconded by Mr. Struebing to approve the Finding of Fact. All in favor.

New Business:

  • JR Partnership, LLC (DBA Richardson’s Boatyard & Marina), Whites Bridge Road, Map 20-Lot 21E- Site Plan Application to build a 32’ x 200” Boat Storage Rack

Dustin Roma from DM Roma Associates was present to represent the applicant. He said the building will be located on an area that is fully cleared. There will be no electricity or water sources. Dustin said the building is not fully enclosed and will be open along the front and facing towards the sun. He said the only light source around this building is on an already existing utility pole

 

Mrs. Whittemore asked about the size of the building and Mr. Roma said they have increased it from a 30’x200’ to a 30’x209 foot. He said if the Board needs to see a revised plan showing this change, he has it with him and would be glad to give it to them.

 

Mr. Nappi made a motion to find the application complete, seconded by Mr. Struebing. All in favor.

 

Mr. Brown read the following:

 

“Move that the Board grant approval under the provisions of the Standish Land Use code for the site plan application submitted by DM Roma Consulting Engineers for the property Map 20 Lot 21-E on Whites Bridge Road in Standish, having found it to meet the site plan review criteria of §181-73, the performance standards of §181-9, and all other relevant standards of the zoning ordinance. With the following conditions: “

V. CONDITIONS –

  1. All work shall be in conformance with materials and plan submitted by DM Roma Consulting Engineers which consists of a site plan and supporting application materials. A revised plan will be submitted to the Planner with the date of 7/12/2021.
  2. Applicant shall work with the Fire Chief to provide emergency access such as a Knox box through the gate at Whites Bridge Road.
  3. This approval shall lapse and become void unless the start of construction or operation as defined in §181-70.1. A which reads: “Following the issuance of site plan approval for a specified use by the Planning Board, the applicant shall make a substantial start, as defined in Part 1, § 181-3, and determined by the Code Enforcement Officer, on the approved use within three years from the original date of approval. If no such substantial start is made, the Planning Board approval shall lapse and become void.”
  4. This approval is dependent upon, and limited to, the proposals and plans contained in the application and supporting documents submitted and affirmed by the applicant or applicant’s agent (either orally or in writing) and that any variation from the plans, proposals, and supporting documents are subject to review and approval by the Planning Board, except for minor changes which the Code Enforcement Officer may approve.

 

Mr. Brown asked if there was anything else from the Board and he suggested adding to condition #1 that a revised plan dated 7/12/2021 needed to be submitted. The Board all agreed.

 

Mr. Wright made a motion to approve the application with an addition to Condition #1. This was seconded by Mrs. Whittemore. All in favor.

 

 

  • Giles & Brooke Westie,159 Hearthside Rd., Map 63-Lot 26-Shoreland Zoning Application to add to an existing foundation and construct a year-round home.

Michael Richman of Custom Concepts, Inc. was present to represent the Westie’s as well as the homeowner, Giles Westie. He gave an overview of the project and said they would like to tear the house down and rebuild on the same foundation. He said the foundation is really in excellent shape and they would also like to enlarge the single-family home. Mr. Richman said the current footprint of the home is 2660 square feet and the new home would be 3426 square feet. He said they would not be going any closer to the water and a n e septic would be added as well, which would be further from the lake. This septic would be for a four-bedroom home and would also be done with a pump system. Mr. Richman said they have not had a septic design done yet but are working on it.

Mr. Richman said that there might be one tree that needs to be removed and Mr. Brown said that if they do remove the tree, they would need the okay from the Code Enforcement Officer and would probably have to replace the tree with another one. He said that would be part of their erosion and sedimentation control plan. Mr. Brown said he noticed the large tree when they did the site walk before the meeting today. Mr. Richman said where they are using the same foundation, it would not be feasible to move the structure back. He said they are not going closer to the lake with the new structure.

Mr. Brown said the home is not in a flood zone, so that is a good thing. He said we have a letter from FEMA dated May 2021. The existing structure is 24’3” and they are proposing to build at the same height. Mr. Hastings said that he has added a condition of approval that an erosion and sedimentation plan would need to be submitted to the Code Enforcement Officer before any building permits were issued. Mr. Richman said that when they do erosion and sediment control, they always double the materials they use in layers.

Mr. Brown said they need to review the Shoreland Zoning Criteria and read the following:

§237-16 D. Shoreland Review Criteria. 

Shoreland application review criteria are found in §237-16 D.3 After the submission of a complete application to the Planning Board, the Board shall approve an application or approve it with conditions if it makes a positive finding based on the information presented that the proposed use: 

(a) Will maintain safe and healthful conditions; (With the conditions of approval listed below, no issue.)

(b) Will not result in water pollution, erosion, or sedimentation to surface waters; (With the conditions for a erosional control plan and septic system the condition is met.) This is Code Enforcement Officer’s.

(c) Will adequately provide for the disposal of all wastewater; (With the condition that a full design is submitted and approved by the Code Officer and, if applicable, Portland Water district. this item is met.)

(d) Will not have an adverse impact on spawning grounds, fish, aquatic life, bird or other wildlife habitat; (No adverse impact is anticipated).

(e) Will conserve shore cover and visual, as well as actual, points of access to inland waters; (No notable vegetation is being removed as part of this proposal.)

(f)  Will protect archaeological and historic resources as designated in the Comprehensive Plan; (The proposal will protect archaeological and historical resources).

(g) Will avoid problems associated with floodplain development and use;  (The structure is not in a FEMA FHA per FEMA issued LOMA).

(h) Is in conformance with the provisions of § 237-15, Land use standards. (Staff finds no issue as long as the conditions of approval are met.)

 

Mr. Brown went through each item and said the ones that pertained to the application had been met.

Mrs. Boxer made a motion to find the application complete. This was seconded by Mr. Struebing. All in favor.

 

Mr. Brown read the following:

“Move that the Board grant approval under the provisions of the Standish Land Use code for the application submitted by Michael Richman of Custom Concepts Inc., agent for Giles and Brooke Westie, for the reconstruction of a legally non-conforming home at 159 Hearthside Road in Standish. Having found the application to meet the requirements of §237-12, §237-15, §237-16, and all other applicable sections of the Standish Code of Ordinances with the following conditions:

V. CONDITIONS –

  1. All work shall be in conformance with materials and plans submitted by Michael Richman of Custom Concepts Inc. which consists of site plans, building elevations, and supporting application materials.

 

  1. This approval shall lapse and become void as laid out in §237-16 F which reads: “Permits shall expire one year from the date of issuance if a substantial start is not made in construction or in the use of the property during that period. If a substantial start is made within one year of the issuance of the permit, the applicant shall have one additional year to complete the project, at which time the permit shall expire.”

 

  1. The following plans and calculations must be submitted by the applicant and approved by the Code Enforcement Officer and other authorities as relevant before permits are issued:
    1. Erosion & sediment control plan per standards found in §237-15 Q including a stabilization plan for all disturbed areas per §237-15 Q.4 as follows:

“Any exposed ground area shall be temporarily or permanently stabilized within one (1) week from the time it was last actively worked, by use of riprap, sod, seed, and mulch, or other effective measures and permanent stabilization will occur within nine (9) months of the initial date of exposure. Erosion of soil and sedimentation of watercourses and water bodies will be minimized by employing "best management" practices.”

  1. A full septic design meeting all building code and ordinance requirements including but not limited to §257-15 K.

 

  1. Per standards found in §237-12 C.1.b the Planning Board approval of this site plan is limited to structure setbacks to the maximum practical extent. The existing structure setback from apparent normal high-water line of approx. 25’ will not be changed as a result of this proposed addition. 

 

  1. This approval is dependent upon, and limited to, the proposals and plans contained in the application and supporting documents submitted and affirmed by the applicant or applicant’s agent (either orally or in writing) and that any variation from the plans, proposals, and supporting documents are subject to review and approval by the Planning Board, except for minor changes which the Code Enforcement Officer may approve.

 

  1. Any tree clearing and or revegetation is to be coordinated with the CEO prior to issuing a building permit or starting construction.

 

  1.  A) The applicant is to provide the CEO and Town Planner with specific dimensions on the driveway showing the offset area for the new construction and add dimensions and areas for the existing structure and three new areas.

Mrs. Whittemore made a motion seconded by Mr. Wright to approve the application with two added conditions (6 & 7) of approval. All in favor.

 

 

Meeting was adjourned at 7:05pm